Outline of Master Plan Scope of Work

  I. OUTLINE FOR MASTER PLAN SCOPE OF WORK UNITARIAN UNIVERSALIST SOCIETY OF SACRAMENTO 

January 3, 2011  

The following outline describes a scope of work to support completion of the UUSS master plan in 2011. The work scope includes schematic and preliminary design for a “Phase I” initial project (see 4.0 – 6.0), coordination of all consultant work, and preparation of draft and final reports.  The work includes periodic meetings with the UUSS Building Committee to review the progress of work, to provide direction in critical decision-making areas, and to facilitate input/communications with the congregation, committees and staff.    

1.0 Site Inventory & Mapping: 

This element consists of a detailed inventory and mapping of existing property conditions that effect facility stewardship and future development.  All mapping and drawings will be provided in hard copy and in digital format.   

1.1 Survey mapping:  to include topography, boundary and easement locations, trees/vegetation mapping, paving areas, walkways, building locations and other site improvements (by Nelson Engineering)

1.2 Existing building floor plans:  field verification of buildings, placed in the context of the overall site plan  (by JGA)  

1.3 Utility systems:  above and below ground, where they can be determined from existing drawings, member/staff knowledge and detectable landmarks (Nelson Engineering & JGA)  

1.4 Drainage devices: overall site drainage patterns and devices, existing drainage analysis, calculations, basin mapping (by Nelson Engineering)  

1.5 Neighborhood contextual mapping: site access, land use, drainage, utility services (Nelson Engineering & JGA) 

1.6 Land area tabulations:  existing building use area square footages, parking allocation, site coverage by impervious surfaces, current land use areas  (by JGA)   

2.0 Needs Assessment: 

This element includes a detailed analysis of current and projected needs of the Church, derived from prior workshops and a new series of meetings, interviews, questionnaires, and site observations.   The assessment is presented in a ‘program’ outline that describes all space requirements, their activity/use, relationship with other spaces, approximate size, furniture/furnishings, and other requirements.  The program includes an evaluation of the strengths and shortcomings of the current building and site facility, and establishes priorities for current facility needs. Program considerations will include the following: 

2.1 Sanctuary/services (primary topic:  flexible use space or dedicated space) 

2.2 Other  ‘social hall’ activity space requirements (music, performance, large group presentations, special activity functions, group dining, other)

2.3 Meeting Rooms

2.4 Administrative/offices

2.5 Library/resource center

2.6 Educational:  classrooms and other support areas

2.7 Support spaces:  Entry(s), kitchen(s), pantry, bathrooms, closets, furniture storage, janitorial, other storage requirements, assembly/passage, mechanical/electrical/data rooms 

2.8 Outdoor equipment storage

2.9 Caretaker residence (?)

2.10 Outdoor assembly and activity areas; patios, outdoor meeting areas, playground, playfield(s), vegetable garden, orchard, ornamental gardens, memorial garden, labyrinth, picnic area(s), other:

2.11 Other building and site improvements; signage, fencing, gates, trash/recycle enclosure, other. 

2.12 Analysis and recommendations for sustaining church activities on site and/or off site during construction process.  

2.13 Disposition of duplex apartment buildings; recommendations for the short to mid-term period; it is not anticipated that this master plan will address the duplex apartment structures nor site planning other than the recommendation to make a lot line adjustment to include a portion of the duplex parcel in the main church campus.   

3.0 Property Analysis: 

This element includes an analysis of how existing conditions may support the program for future development and which utilities will need to be expanded.  This element requires partial completion of the ‘needs assessment’ (2.0), and is a continuation of the Assessment Study 

3.1 Existing building evaluation - structure:  complete assessment of existing structural conditions to determine extend of reinforcement/retrofit for Social Hall building; includes preparation of as-built base plans (by Fellows Engineering and testing laboratory, tbd)

3.2  Existing building evaluation – HVAC:  Test existing mechanical under-floor ducting in Social Hall building to determine whether existing ducts should be used in future renovation – see recommendations in Assessment report (note:  the viability of using existing ducts has implications for new system design, equipment location and space allocations)  (by Melas Energy Engineering)  

3.3 Drainage:  capacity for on-site and off-site drainage and anticipated requirements for project  (by Nelson Engineering)  

3.4 Water system:  current system capacity and anticipated requirements for future – domestic water supply and fire flow supply for hydrants and sprinkler system (this will include a meeting with utility provider and local fire marshal; by Nelson Engineering)  

3.5 Gas system:  current capacity of natural gas piped delivery system and anticipated requirements for future (by Melas Energy Engineering)  

3.6 Electrical system:  current capacity of existing electrical service, and anticipated requirements for future (by JGA)  

3.7 Communication systems:  current capacity of existing phone and internet services, and anticipated/desired upgrades for future (by JGA)  

3.8 Soils:    geotechnical evaluation of soils for structural analysis of existing building, future building structures, drainage requirements, other civil engineering site improvements such as repaving composition (by Holdrege & Kull)  

3.9 Vegetation:  landscape architect’s evaluation/assessment of trees, landscape areas, irrigation system; conceptual landscape design for master plan (by McProud & Associates)  

3.10 Use Permit --  County Pre-application process:  submission of master site plan and accompanying documents to obtain County review of the proposed site improvements and buildings for general compliance with county development standards, and anticipated use permit process (by JGA)   

4.0 Schematic Studies: 

This element consists of the preparation of schematic master site plan studies and accompanying documents to support evaluation of options for building renovations and additional new building structures.  This scope of work will be conducted by JGA with consultant input.  

4.1 Site & Floor Plans:  schematic site plans will illustrate options for overall site development to accommodate building program and site improvements.  Schematic floor plans will illustrate options for remodeling/reconfiguration of existing buildings and building additions   

4.2 Evaluation Documents:  To assist evaluation of the site and floor plan  options, the following documents will accompany the plans:  

1.  a narrative describing the nature of each scheme and how implementation could be phased,  

2.  a conceptual cost estimate for each scheme.  

5.0 Preliminary Site & Building Design: 

This element of the work consists of rendered site plan drawings to describe the scope of the overall master plan.  Selection of the Phase I project scope will be based on preliminary identification of a budget and “priorities” determined by the committees and Board.   This scope of work will be conducted by JGA with consultant input.  

5.1 Master Plan Site Design:   The site plan will be developed based on directions from review of the schematic plan options (4.1) and the ‘needs assessment’ report (2.0).   The site plan will illustrate the overall intended master plan for the campus, and potential phasing of the work.  The plan will include conceptual design for landscaping, drainage and site utilities.  This plan will be used for the County pre-application process.  

5.2 Phase I building design:   floor plan, site plan and recommendations for building systems, materials and finishes for the initial implementation phase (renovation and building addition).  Initial building design sketch studies will be reviewed by the committees for comment and direction.  The preliminary design plans will be developed for presentation to the membership and to support the capital campaign. Completion of the building design plans will be developed following the County preapplication process 

5.3 Sustainable Design Principles:  recommendations for building and site design to meet ‘green building’ sustainable standards and Church goals.    

6.0 Project Cost & Schedule: 

This element of work includes an itemized cost estimate for the Phase I project, and a schedule describing the time periods required for each task of the project.  The cost estimate and schedule will be prepared by JGA with input from a general building contractor familiar with the type and scale of project.  

6.1 New building (if undertaken) cost estimate    

6.2 Existing building renovation/remodeling cost estimate 6.3 Site development cost estimate 6.4 Utility systems cost estimate

6.5 Other project costs (equipment, contingency, financing, consultants, permits, etc.) 6.6 Summary of overall project costs for capital campaign

6.7 Bar chart project schedule